- Several project layouts/views
- Numerous use cases
- Free Plan with several benefits
- Flexible add-ons cost extra
Free plan available
Starting at $5 Per user
Trello Boards, User-Friendly Interface
Starting at $5 Per user
Trello at a Glance
What is Trello?
What is Trello Best Used for?
Trello is one of the best project management solution that empowers teams to handle their project work seamlessly. Equipped with numerous features and integrations, Trello is suitable for simple and complex projects. Trello’s features are flexible, and you can customize these features as you wish.
Trello has a price plan for everyone; individual, small, or large team. If you are looking to not spend a fortune on your projects and still deliver excellently, then Trello is the right software because it is affordable and efficient. At a minimum rate of $5 per user per month, you can access the standard features that Trello has to offer.
If you are a solopreneur or an individual working on a simple project, you don’t even have to pay at all because Trello offers a free version of the software to suit a simple project’s needs too.
Why Should You Choose Trello?
If there is any reason you choose to use Trello, then it should be because you plan to deliver the best work yet to your clients or customers. That is because to achieve your goal, you need software like Trello to do the job.
Trello’s features are structured toward granting you a great user experience. It has Kanban-Style cards that help you add the necessary elements that you need to your projects. It has a View feature that allows you to visualize your project’s workload from different perspectives, depending on how you want it. It has powerful automation that saves you time and energy from dealing with tedious tasks.
Trello offers numerous integration options with your favorite applications, is mobile-friendly, has a user-friendly interface, and is easy to work with.
Key Features of Trello
Trello’s features are enhanced to give you and your team a great user experience. They help to simplify your project processes and make you enjoy the journey while at it. The key features of Trello include:
Trello’s views give your projects a fresh look and allow you visuals from different perspectives. The View types include Board, Table, Dashboard, Timeline, Map, Workspace, and Calendar.
Trello’s boards are similar in action to Kanban boards or cards. These boards help you break down tasks and plan each step toward completing your work. You can view the status of your tasks, their progress, and how long you need to go to achieve your desired goal.
The Table view gives a spreadsheet-style view of your project work. You can organize your cards In a spreadsheet form and add, remove, or edit cards as you wish. From this view, you can identify and view members responsible for each task, as well as the due date or deadline for each task. It also ensures the balanced distribution of workloads to prevent overwhelming takes or burnout for the members involved
The dashboard gives a birdseye layout for easy visualization and making well-planned decisions. It offers a detailed insight into your workload, allows you to identify and sort out bottlenecks, and can use charts to showcase or quantify the data or task your team is working on.
The timeline view brings clarity by building a roadmap of your tasks toward your goals/milestones. You can easily group your cards in Timeline view by members or lists. It allows you to assign and re-assign new project milestones or deadlines and see how the tasks piece together to reach the desired goal.
Map gives a sense of direction for your team by showing a location-based view of workloads. It allows you to track, manage, and coordinate project work toward where you are headed. You can visualize your information on Trello’s map for logistics coordination, and this enables you to know where your work is located.
Trello saves you the stress of starting afresh by making already-made, tried, and tested templates available. These templates serve different purposes and help you speed up your project management processes. Some of the available templates include:
- Tier List:
With the Tier List template, you can create a tier list to rank your tasks in order of priority or a list of items needed for the project work.
- Lean Canvas:
Lean Canvas is a business plan template that helps you restructure your opinions and ideas into key assumptions.
- Kanban Template:
This Kanban Template works similarly to the Kanban boards. It helps you improve productivity and build tasks to meet your goals faster.
- Simple Project Board:
This board template allows you to move your projects through various stages, from to-do to doing, and finally, to done or completed.
- Project Management Template:
This template helps you link to resources to easily and quickly bootstrap the project management team.
Trello helps you build powerful automation into every of your Trello boards. With this automation, you can create rules and commands that automatically trigger the desired action.
This automation feature is aided by Trello’s Butler; it helps you do the job after the trigger is pulled. Butler enables you to post messages and comments and send emails automatically from your Trello boards. It can also organize and recognize repetitive tasks, which allows it to perform the actions in a single click.
Trello Pros and Cons
Pros of Using Trello
A project management software with numerous features like Trello comes with a lot of benefits that help to boost the efficiency of your project workflow. The pros of using Trello include:
- Remote Team Collaboration:
Trello has put in place effective collaboration measures for project management teams that are working remotely. It allows your team to bond, brainstorm, plan, and execute projects, even without a physical meeting.
Trello boards offer remote team templates that make your work seamless and help you to customize them to suit your preferences. With Trello’s remote team features, you can organize and track your team’s workloads and resources and monitor their progress. You can hold a remote team meeting to create a structured agenda toward your end goal. You can also communicate virtually to share your experiences and updates regarding the project work.
- Powerful Automation:
Trello’s Butler allows you to build and implement automation in your project workflows. You don’t have to go through the stress of manually sorting out your tasks or activities. All you need to do is to create rules or commands, which, when triggered, would carry out a set of actions. Once these rules or commands are triggered, Trello’s Butler comes into play to help carry out the actions.
You can automate repetitive tasks or one-time tasks with Butler. This way, you can save more time and energy and invest them into other aspects of the project processes for increased productivity.
Trello is mobile-friendly. Not only is it web-based and supported by modern browsers like Chrome and Safari, but it can also be accessed on mobile devices, be it android or iOS. This makes Trello PMO flexible and easy to use and access from anywhere without location or device restrictions.
When compared to other project management software and Trello’s competitors like, Trello is way more affordable. At a minimum rate of $5 per user per month, Trello offers more features at a lower price.
You can access the basic features that Trello has to offer and enjoy some more advanced features. This is unlike Asana, whose minimum rate is $10.99 per user per month.
- Free Version Available:
Trello offers a free Trello version, which is suitable for individuals or small teams with simple project needs. If you belong to any of the above categories, Trello’s free version helps you save money while still granting you access to features that you need to reach your project’s goal.
With this free version, you can organize, track, and monitor the progress of your project using Trello’s basic features that have been made available for use.
- Numerous Integration Options:
Trello offers over 150+ integration options that allow you to sync your favorite tools with Trello and enjoy using both of them without having to switch between the apps. Some integration options it offers include Google Drive, Microsoft Teams, Slack, Evernote, Gmail, GitLab, and GitHub.
Cons of Using Trello
Trello doesn’t have it all. Just like every other project management software that I’ve reviewed, it also has its cons. The following are the disadvantages of using Trello:
- Lack of advanced features:
Although Trello includes numerous project management features that allow for seamless workflow and project delivery, it lacks some advanced features that can be found in other project management software like Asana and ClickUp.
Some of the advanced features that Trello lacks include In-Built Reporting tools for creating and estimating the progress and performance of your projects, Time Tracking Features for tracking and accounting for every minute spent on your projects, and Gantt Charts for scheduling and allocating tasks and resources properly for your projects.
- Limited Access to Features:
As I said earlier, Trello offers many enticing features for project management teams. However, most of these features are locked away in higher-priced plans. For a large team working on complex projects, you can’t use the Free Plan as this contains basic features to successfully deliver simple projects. That means you would have to pay more to get more features.
Also, if you are working on a not-so-complex project and you need some advanced features, some of these advanced features are only in higher grade plans, and to access these features, you would need to pay for the higher plans even if you need just a few features, making your money go to waste because you don’t need the rest of the features of the higher grade plans.
- No Offline Functionality:
As beautiful as the usage of Trello is, one major disadvantage is that you can’t access it without an internet connection. Yes, it has numerous features, it is affordable, it has a free version, and it even offers a free trial for its pricing plans, but all these won’t function without putting on your internet connection.
So, if you are far from any internet connection or at a place where you can’t access it, then Trello would be inaccessible at that period as well. But once your internet connection is secured, then you can use Trello as much as you want to.
Paymo: Powerful project management tool for streamlined workflow and increased productivity.
Frequently Asked Questions
Trello has a price plan for everyone. It also has a free version that everyone can access without paying nothing. This free version gives you access to basic project management features like Built-in automation, Two-Factor Authentication, Trello Templates, Unlimited cards, power-ups, and activity logs.
Trello is good at handling projects seamlessly for its users. With Trello, you can plan, organize, track and execute your project’s work, assign and distribute tasks among your team members, set deadlines and reminders, and automate your workflow.
Project management software, alternative to Trello, includes Asana, ClickUp, Wrike, Celoxis, Podio, and Basecamp.
Trello offers numerous integration options, some of which include Google Drive, Slack, Microsoft Teams, GitLab, Evernote, Jira, Gmail, GitHub, and MailChimp. You can check out the complete list here.
Trello support web-based and mobile devices. You can access Trello via modern browsers like Chrome, Edge, Safari, and Firefox, as well as via Androids and iOS.