Paymo | Project Management Software | 2023 Reviews, Pricing

Our Verdict

Paymo has proved to be a valid software tool for my business. It allows me to assign responsibilities, track the time spent on every task, create reports, and provide invoices for my clients seamlessly. The interface offers a Kanban board layout allowing you to manage work at a personal or organizational level. Users can choose from scalable and flexible plans with three premium plans at $4.95, $9.95, and $20,95 per month. There is also a free plan.


  • Offers five different task views
  • Available in over 85 currencies
  • Affordable pricing plans


  • Can be glitchy while time-tracking
  • No 24/7 customer support

Free plan available


Subscription Price

Starting at $4.95 Per Month





 Expert Review

Very Good


Starting at $4.95 Per Month

24/7 Support


Mobile App




Paymo | Project Management Software | 2023 Reviews, Pricing

This award-winning project management solution offers time tracking, task management, and invoicing in one app. Thanks to this tool, users can break down a project into a task list, assign responsibilities, track the time spent on every task, create reports, and provide invoices for their clients.

This way, companies, and individuals can keep their workforce productive and organized, finish projects on a set budget, reduce delays, and ensure workers of a project get paid fairly. In this article, we are going to cover everything you need to know and help you get started with Paymo. Read on to find out more.

Time Tracking and Resource Management

These are the two key management tools needed by any company or individual to efficiently allocate resources and complete their projects on time. Below are explanations of how the two features work.

How Does Time Tracking Work on Paymo?

This software offers a web timer where users can monitor the time spent on different projects or tasks throughout the day. Employees only need to open the timer upon starting the task or the project. The time log is then automatically included in the timesheet once the time is switched off.

Besides, the employees can record other task-related entries in bulk. For employers or project managers, the timesheets come in many customized layouts, including the spreadsheet format with which they can sort and filter data.

Through Paymo’s active timers, they can get real-time information regarding who the work has been assigned to. At the end of a project, employers or project managers can create reports and observe statistical graphs and charts that can give them actionable insights into workflows and levels of employee performance.

Setting time entries for projects and tasks

Time entries for a particular task can be set manually, and this includes bulk entries. Besides, one can use automatic time tracking to link tasks with particular entries on timesheets, which display all entries in a calendar view. And the interesting part is, tracking of time can be done via mobile apps for iOS and Android, Linux, and Mac, desktop apps for Windows, or the web app.

How Paymo Helps With Resource Management

With Paymo, project supervisors can utilize resources fully and manage them efficiently. In addition, there are resource management features for unscheduled work, leave, and holidays. There’s a resource calendar that can help with automatic bookings, real-time workload view, resource exception adjustments, and allocations. Furthermore, it has integrated tools for billing priorities, different rates, expense tracking, and budgeting.

With the Resource Calendar, managers can view task lists of team members and assign new tasks accordingly. They can also use the Resource Load Chart to evenly distribute tasks. Leave management is another important feature. The app has leave and holiday management tools that help to discharge HR roles.

Leave management with Paymo

Here, employers can add the overall company holiday to the leave planner and notify every worker instead of sending emails to each one of them individually. This way, they have access to employees’ leave days on the dashboard, which is useful in preventing burnout and understaffing.

Invoicing, Online Payments, Customization, Mobile, and More

Besides tracking time and resource management, Paymo helps in facilitating project payments and can even create estimates of project costs. Here’s how the software facilitates payments online and allows you to customize and use apps.

Online payments and invoicing with Paymo

Thanks to the resource calendar and timesheets, you can create estimates to generate invoices. Besides, you can also add other expenses to the invoicing software, which employs expense tracking. Upon creating invoices, managers can send them directly to clients or export them to other accounting software such as Xero and QuickBooks.

Clients can also make payments via PM Payments or other payment gateways. Notably, they can automate any recurring payments by allowing the tool to automatically create and send recurring invoices.

Paymo customization and mobile apps

The Paymo management tool allows users to personalize their project board and menu. There are global search tools, shortcuts, and the ‘add buttons’ tool. Besides other tools such as Customizable Menu and Dashboard, these features allow users to make many changes, including UI tweaks. They can also switch languages to their desired ones, as Paymo speaks 23 languages.

Apart from favoring customization, Paymo offers a project management app. The app can do the overall project and task management, track time, create expense sheets, and send invoices to clients.

Smoothly Manage Your Business with Paymo Software

Looking at the key elements of Paymo; time tracking, project management, and billing, the software is truly a worthwhile tool to manage projects. Thus, Paymo allows you to focus on other areas in your business. Here is a detailed look at how these three features work together to help you smoothly manage your business.

Planning tasks

Paymo helps in every step, from setting estimates to recording the eventual plan. In addition, there are a variety of project templates including custom ones. Just enter the project details into any of your preferred templates. All creative projects begin with a kick-off meeting whose aim is to establish the project’s deliverables, budgets, and costs.

The outcomes of such a meeting are estimates whose details tend to be doubled, once on the actual estimates and once on the project plan. To avoid this, Paymo allows you to convert the project into estimates. You only need to list the project tasks alongside costs, hourly budgets, task lists, and assigned workers. Thereafter, you can convert the project into estimates using the three ellipses on top of the project template, to sum up all the costs and hourly tasks.

Getting client confirmation for project plans with Paymo

Once you have set up your project, just send the plan to the client for approval. Upon confirmation, you need to use your proposed plan to organize and visualize the tasks under a variety of contexts. Paymo offers five different task views to help you with this;

  1. List view (default)
  2. Table view
  3. Kanban board view
  4. Calendar view
  5. Gantt charts.

Resource scheduling

After setting up an actionable plan, you need to pay attention to resource allocation across all the project’s tasks. Paymo’s Team Scheduling module helps you to identify workers who’ve been overbooked or underbooked. You can also assign and prioritize the most important tasks within the set time entries. Leave days will also show up on the timeline.

Team collaboration and coordination

Once all that is done, it’s time to get your whole team to collaborate and the actual work done. Thanks to Paymo mobile apps, you can give task comments to different employees and participate in live chats informing them of any project updates.

File Proofing and Versioning

Whenever you need rectification or revision on the project, File Proofing and Versioning is your greatest tool. Just click on the project’s image attachment to open the file proofing and versioning editor. Then you can make corrections with markups and leave comments containing actionable instructions. Any team member can make corrections and submit the new version. This also works well with remote work like website design.

Project monitoring

Keeping track of your project, especially through Paymo’s great tools like Gantt Charts and time tracks, allows you to report to your stakeholders, supervisors, and clients effortlessly. You can track time in different ways such as:

  • Built-in timers
  • PaymoPlus
  • Desktop widget
  • Bulk add option
  • Add time icon
  • Start-and-stop web timer
  • Android and iOS apps.

These not only help you monitor the activities of different employees, but all the time entries are also recorded on time sheets where they’ll be used to calculate the project’s cost. With Gantt charts, the due dates for a particular project and the columns (to-do, in-progress, and complete columns) offer a good visualization of how the project is progressing.

Invoicing and Expenses

On completing the project, you will need to invoice your client to get paid and Paymo helps with this, too. Its in-built accounting tool allows you to turn the initial estimate into an invoice with a single click. Besides, you can create a new invoice by combining invoice items from expenses, timesheets, flat-rate tasks, or flat-rate projects. And since it supports 15 different language templates, you can generate invoices in your client’s language.

Available in over 85 currencies

In terms of payment methods, Paymo allows you to receive payments via Authorize.Net, PayPal, and Stripe. These payments can come in over 85 different currencies, meaning you can serve clients from all over the world. Expenses are also part of Paymo accounting tool, and you can organize or filter them.

Paymo pricing plans

The software’s scalable and flexible plans include three premium and one free plan. Each plan comes with limited or unlimited functionalities and different price tags to cater to different individual and company needs. Billing can be done on a monthly or yearly basis, but the yearly subscriptions come with two extra free months. Below are the four plans to choose from if you are looking to smoothly manage your business with Paymo.

  • Free plan — Suitable for solo freelancers, the free plan allows users to carry out up to 50 tasks, and serve up to 3 clients. Here, users get basic features like lists for project visualization, tables, boards, and calendars. Besides, they get standard features like guest access, static timesheet reports, and native time tracks.
  • Starter plan — This is the smallest Paymo premium plan costs only $4.95 per month. It supports up to 6 clients and 300 tasks and offers other features including task templates, unlimited Estimates & Expenses, integrations, in-app tech support, and 25 GB of cloud storage.
  • Small Office plan — As the most popular Paymo plan, Small Office is suitable for small teams and departments and costs $9.95 per month. It covers the basic and standard features including 50 GB storage, unlimited clients and tasks, recurring tasks, Meta Kamban Board, live time reports, active timers, and proofing & versioning.
  • Business Plan — This is the highest Paymo’s plan that offers all the software features. With this plan, users get 500 GB of cloud storage, online remote assistance, priority support, portfolio Gantt chart, Gantt charts, and others at $20.79 per month.

Task and Project Management

Thanks to software tools like Paymo, task, and project management is now easier, more efficient, and more productive. The software is applicable to a wide range of businesses, offers pocket-friendly packages, and increases business profits by large margins.

The tool is employed by some leading companies including Adidas, Fujifilm, Konecta, and NYU, meaning it is highly reputable. Paymo can be synchronized with other business apps for more customized services like QuickBooks, Slack, and Google Calendar, among others. Besides, Paymo Chrome extension is available so that you can easily access the site and do managerial roles. For instance, you can quickly assign tasks to underbooked employees.

Easy to use time trackers

Unlike other competitors like Paymo offers easy-to-use timers. This ensures you have a variety of choices and good time records. And thanks to other features like Kanban boards, project and task management has never been easier.

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Frequently Asked Questions

In this Paymo review, we’ve covered all you need to sign-up and use Paymo to manage your project or tasks. Here, we have compiled a list of the most frequently asked questions.

Paymo allows users to assign tasks, plan, monitor, document, and invoice all the activities involved in a project or task. It uses tools like Kanban boards, charts, time trackers, and project templates to execute the processes.

With Paymo, project managers and business owners can get actionable insights, streamline flows, and manage projects efficiently. Important features are on the same page, meaning they can be reached with ease. The software can also track client profitability, which gives the business insights into which clients they should concentrate on.

You can add projects to Paymo via three routes. Go to Projects and tap on Add Project, use the quick add button, or go to Clients and click Select a client, go to Projects, and choose New Project. Remember to choose the Kanban board to make your plan if you want a visually impressive type.

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