Victor James

Asana Review 2023: Key Features and Integrations, and Pricing

Our Verdict

Asana, as a project management tool, ensures a collaborative team effort and  enhances workflow efficiency with its key features to attain optimal results.

Pros

  • Free Basic Plan
  • Mobile-Friendly
  • Remote work solutions
  • Numerous integration options
  • User-Friendly Interface

Cons

  • Lack of a time-tracking feature
  • Requires a certain level of experience
Asana Logo

Free plan available

Yes

Subscription Price

Starting at €10.99 Per user

Interface

5/5

Kanban-style, user-friendly

4.5/5

 Expert Review

Very Good

Price

Starting at €10.99 Per user

24/7 Support

Yes

Mobile App

Yes

Time-tracking

Yes

A Quick Overview of Asana Software

Asana Logo

Asana has a user-friendly interface, with excellent collaborative tools and features that guarantees workflow efficiency for project managers. It saves time and effort, is mobile-friendly and has a high-grade data security for protecting sensitive data from external access.

As a project manager, and one who has been working on projects for quite a while now, I cannot stress how important a project management tool is to every project.

Not only does the job get easier, the level of projects’ perfection that the “it” tool provides cannot be undermined. And by the “it” tool, yes, I mean the right project management tool that gets you your desired result.

Over the years, I’ve tried a bunch of project management tools but I can assure you that you cannot go wrong with Asana. Asana comes fully equipped with all key needs of every project management team and then some more.

I know you are already curious about what Asana is and that’s why in this article, we will review all you need to know about Asana, including its features, integrations, Pros, Cons, and Pricing.

What is Asana?

Asana software is a project management SaaS tool that helps businesses manage and organize their complex workload for easy and seamless engagement. It ensures that you have a coordinated, collaborative team effort by organizing what, who, and how the work should be done within the given time frame.

With its numerous key features, Asana promises a job well done by helping your team achieve their preferred business outcome.

What is Asana best used for?

Asana is a project management software that works best for all businesses, whether small, large or not-so-large. Asana proudly claims that it is powerful enough for any workflow but easy enough for any team to use, and for someone who has been using it for a quite a while, I can attest to this claim.

Asana helps you achieve your desired project results by getting the work done against the given deadline. It tracks the progress of the tasks and identifies enablers, as well as blockers, that work in favor of your project(s). It also prevents overlapping tasks by streamlining your work processes and helping your team manage projects and schedule dependable plans for the project.

Overall, Asana enhances workflow efficiency through its features and brings your projects to fruition, just like you want it to.

Why Asana?

If nothing at all, Asana does one thing better; Project Management. Having used Asana as a project management software and tool, there’s one thing I can assure and it’s that Asana does more than assign and set deadlines to tasks; instead, it gets the job done.

What I mean is that Asana oversees your projects from the onset to the end, including assigning and tracking tasks’ progress, setting deadlines, streamlining work processes, arranging workload in order of priority, managing schedules, and meeting deadlines assigned to the project. Its efficiency in getting work done is exactly why 80% of Fortune 100 companies use Asana.

Asana helps you save time by autopiloting sending and answering emails, attending meetings and setting reminders for specific tasks and deadlines. This autopilot helps you automate your workflow and work processes without having to do these tasks manually consistently.

Asana will go further to establish a working relationship amongst the individuals or departments involved in the project through its features. I can boldly testify that Asana has increased the productivity of every individual contributor to a project work in my organization.

With Asana, every project member is involved, and no one is left out. Information is pulled up from a central place, which gives everyone an advantage in accessing vital information, documents, or material, thus promoting orderliness and clarity in dealing with tasks. The team doesn’t have to search everywhere to get their preferred documents, saving you time and effort in completing the project.

Key Features of Asana software

 

Asana's Integration Options

Asana software provides your project management team with integration options for over 200 tools and applications. Below are a few of them and how you can sync their functions with Asana for optimal use:

    1. Salesforce

Provides better collaboration throughout the sales cycle.

    1. Zoom

Create virtual meetings and link to recordings using Asana

    1. Harvest

A built-in timer that helps to track time on any given task.

    1. Google Drive/ DropBox 

Attach files and documents to projects or tasks on Asana

    1. Slack

Complete and edit tasks faster by integrating Slack with Asana.

    1. Microsoft

Coordinate your project effectively by integrating with Microsoft tools like Office 365, Teams, etc.

    1. Canva

Create unique and fun designs with Canva features.

    1. YouTube

Create and use YouTube videos for more content in your project work.

Others include; G Suite, Trello, Zapier, Outlook, Okta, BetterCloud, Clockwise, Google Chat, Looker, Exterro, Wistra, Threads, and many more. You can always check out the other integration options here.

What your Team gets from Using Asana

    1. Agile Project Management

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What project management software can manage your agile projects better than Asana? With its extensive features, Asana sees you through the agile project management process and its milestones in less time and with more remarkable results.

Asana aids in successfully launching and tracking the agile project’s progress by mapping out the launch process. Using sprint plans, Asana helps you simplify agile projects with the aid of Kanban boards, which visualizes the entire project’s journey and end product. Asana also enhances team communication by exchanging team updates, feedback, and announcements that get to each team member in real-time, thus aiding in the successful launching of agile projects. With Asana, Agile project management becomes easier and more productive.

    1. Increased Team Productivity

Productively-asana-review-team-productivity

When your team has a clear sense of what to do, when to do it, and how to do it, it develops and promotes a productive spirit among them. With Asana, your teams get tasks done satisfactorily by;

    • Keeping track of to-do’s with Asana’s task manager, which helps to distribute tasks to each member of the team against deadlines and get the job done on time

    • Allowing easy access to vital information and documents without having to search through every nook and cranny to get to it, but instead, by pulling them out from a central information/ knowledge pool

    • Helping the team save time, energy, and resources by creating templates with Asana for recurring projects instead of having to start every single time afresh.

    • Organizing the tasks to prevent clustering and enhance workflow efficiency.

    1. Numerous Integration Options 

Asana helps your team complete their tasks faster by syncing their favorite and essential tools with themselves. It provides your team with numerous integration options that enable managing your workflow without having to check back at the tools one after the other.

By syncing Asana with these tools, it also helps to eliminate repetitive tasks and instead takes care of the tasks all at once. Asana integrates and syncs with over 200 tools, including Zoom, Outlook, Office 365, Microsoft Teams, Google sheets, Adobe creative cloud, Dropbox, Slack, Salesforce, Gmail, Zapier, and many others, and helps the team achieve the desired results.

    1. Highly Effective Team Communication

Productively-asana-review-team-communication

The success of a project depends partly on solid and effective communication among the team members. With Asana’s team communication tool, your team can access and transfer information to one another, at the right time and without delay.

Asana allows your team to communicate the project’s goals and deadlines, assign and re-assign tasks, and also create and receive updates with ease. It will enable every team member to be on the same page and work at a given pace, as required by the project at hand. Asana also bridges the gap in language barriers with its Select Language feature, where the teams can communicate in languages that are understood or more convenient.

    1. Efficient Task Management

There’s more to task and project management than assigning tasks to team members and waiting until the task is completed. Without the appropriate task and project management tool, efficiency is lost, which can jeopardize the goal. Asana, as a task manager, helps you assign and prioritize tasks in order of importance and urgency.

With Asana’s Task, Subtask, and Multi-home task features, you can assign tasks to each team member, break up tasks into smaller and more feasible ones, or keep the same tasks in numerous projects. You can also create custom fields for each project work for easy information tracking. Also, with the Task Dependencies feature, you can identify and distinguish the tasks that have commenced from the ones that haven’t or are waiting on others before they can begin.

    1. Free Basic Plan

Asana offers a free basic price plan for teams that are suitable for teams that are new to project management or teams that do not require extensive features to complete their projects.

With the free version of Asana, teams can manage unlimited projects and tasks. They also have access to file storage, more than 100+ integration options, and can collaborate with more than ten teammates.

It also grants access to viewing projects in various forms, whether by listing, kanban boards, or calendar, whichever is preferred. This free basic plan saves the team money without compromising benefits.

    1. Remote work solution

Asana’s features also cater to a project management team that works remotely when the occasion calls for it. Asana acts as a remote work software solution that still keeps the team in touch when working virtually or from home. All tasks can be successfully completed with Asana features and do not require the physical presence of the team members to work

With the Inbox feature, Asana keeps the goal of the project in control. It helps the team achieve clarity and coordination virtually regarding work updates, comments, requests, attachments, and announcements.  Asana also increases the team’s visibility with the Multi-home Task feature by adding tasks to multiple projects. The My Tasks feature helps the team organize their tasks and prevent clustering.

    1. Mobile-friendliness

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Asana offers a mobile-friendly solution that allows project management access via mobile devices. Other than using Asana’s web app, it also offers mobile apps for Android and iOS. Being mobile-friendly helps to eliminate limitations that come with using their web application. Also, you are not restricted to locations and times, like the workplace and work hours. Instead, you can access Asana via mobile apps, with just mobile devices and mobile data.

Just like the web application, almost all of Asana’s key features are available on mobile applications as well. However, these features may differ between device types and full web applications.

Limitations of Using Asana

As well equipped as Asana is as a task and project management software, there are certain limitations that you might encounter before or during its use. These limitations include:

    1. Limited Access to Features
      • Asana offers numerous and extensive features to its users. However, there is a limit to the features that are available for free. Many of these features are locked with a price tag and can only be accessed by subscribing to the pricing plans that the features are locked under.

      • Also, if you only need one of the locked features, you have to pay to access that one alone, which may be a waste of money as you might not even need the other features in the Asana price plan for your project.
    1. Requires a Certain Level of Experience
      • Asana requires a certain level of experience to attain its optimal use. As a result, it is pretty disadvantageous for new project managers or teams as the user interface is structured towards a certain level of experience. Its extensive features might also appear too complex to use for a newbie project manager. However, with the right expertise, Asana promises a smooth and seamless engagement.

    1. One-Person Assignment
      • One of the key features of Asana is its ability to assign tasks to specific team members of a project. A limiting factor of this feature is that Asana can only assign one team member to a project. No more than one person can be assigned to a task with Asana. So, if by chance, the assignees can not complete the task alone or are incapable of completing the task, maybe due to absence or sickness, Asana does not give a chance to other team members to be assigned to that task as a replacement.

    1. One-Person Assignment
      • A key feature that other project management tools have that Asana doesn’t is the time tracking feature. This feature allows you and your team members to track the time and schedules of a project against a deadline in real-time. Instead, Asana relies on the function of another time-tracking tool that will be integrated and synced with Asana to work.

Productively-asana-review-to-do-template

Pricing

Asana offers different pricing packages for various businesses and their project management needs. Asana has four pricing plans, and they are:

    1. Basic
    2. Premium
    3. Business
    4. Enterprise

Asana’s Basic Plan

Asana’s basic plan is the least expensive of all the pricing plans, and that’s because it costs nothing. It is a free forever plan that grants you access to numerous features on Asana. This Asana’s free plan is suitable for teams that are just getting started with project management and do not require the more extensive features that are locked up in other pricing plans.

Asana’s basic plan is free and available for up to 15 people or more for collaboration. And with this plan, you can access unlimited tasks, projects, and messages. You can choose a view method, whether list or board, or calendar view. It is mobile-friendly and has unlimited file storage. It also allows integration with your favorite tools for easy engagement.

Asana’s Premium Plan

Asana’s premium plan is a step up from the basic plan. It is suitable for both large and small project management teams. Unlike the basic plan, however, Asana premium comes with a price. The premium plan offers a price plan of $10.99 per user, billed annually and $13.39 per user, billed monthly. It is a low-budget plan that is quite appealing to low-budget project managers.

You can choose the Asana premium plan as the right choice for you if:

    • You are onboarding up to 15 team members or more

    •  You repeat projects regularly using templates

    • You have a certain level of experience as a project manager

    • You deal with sensitive and confidential information and documents

    • You work in a not-so-large company.

If you are still unsure what price plan to choose for Asana, you can try out the Free Premium Trial to see if it suits your needs before paying.

Asana’s Business Plan

Asana business plan offers a more expensive price plan than the premium plan, with a total of $24.99 per user annually and $30.49 per user monthly. It includes all the premium features, including additional features like goals, portfolios, workload, proofing, approvals, rules, data control, and numerous integration.

Asana business plan suits teams to plan and manage their project works across the entire company. Asana’s business plan is the right option for you if:

    • You are a team leader, and you want to use Asana for planning and managing

    • You plan to use Asana in the entire company or cross-functionally

    • You understand or wish to understand KPIs and projects goals

    • You are part of the marketing teams

    • You work on projects that need to be reported.

Asana’s Enterprise Plan

Asana’s enterprise plan is regarded as the most powerful Asana version yet. This is because this price plan includes all the features that Asana can provide. It is suitable for organizations that require additional security.

It includes Asana’s business plan features and other advanced features like Data and Security control, 3rd party application access, Custom Branding, User management, Guest management, and many others, which can be seen as enterprise features only. You can learn more about Asana enterprise plan here.

If all the features mentioned in other price plans above still cannot suit all your needs, and you fall into the following category, then Asana’s enterprise plan is the right option for you:

    • If you are using Asana software throughout the entire company

    • If you require extra security and control.

    • If you deal with sensitive and confidential information

    • If you have a specific security requirement.

To Wrap it up

If you are still unsure of the price plan to go for, you can always sign up to each trial version, just like I did before eventually settling for the business plan, and can always back out at any time if the version is too much or not enough for your project’s needs. You can also contact the sales team for more information.  It will help if you didn’t pay for any of the price plans without knowing what it offers because Asana does not offer any payment refunds.

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Frequently Asked Questions

Choosing a Teamwork plan for your business depends on your team’s or client’s needs. For instance, the Free Forever Plan is suitable for small teams. However, if you have more requirements, even as a small team, you should opt for a plan that offers more benefits.

You can try Teamwork’s paid plans only for 30 days. Also, during the trial, you can test the tool with real projects and record your experience. Your experience or rating score can help you decide to use the tool for other projects. After this trial period, you must pay monthly or annually to use the software.

You can change your plan anytime. You can choose to upgrade your plan or downgrade it. Navigate to ‘settings’ on the menu to do this. To upgrade, click your profile avatar. Then, select ‘subscription.’

Once the subscription page loads, you will see the details of your current plan.

Next, click ‘update subscription.’ You will be redirected to the checkout page. While on the checkout page, select your new plan and the billing type (monthly or yearly.

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